Frequently asked questions


What should I enter in the Affiliation (full name)* field?

In this field, you should enter the name of the institution where you study. If you are a student, please enter the name of the department that supervises your course of study, for example, “Faculty of Physics, Astronomy, and Applied Computer Science, Jagiellonian University, Krakow”. If you are studying at a high school, please enter the name of your school, for example, “August Witkowski High School in Krakow”.

What should I enter in the If you belong to a students’ association, please write its acronym as well as the acronym of your faculty* field?

If you belong to a student organization, such as the Mathematics and Natural Sciences Student Circle at the Jagiellonian University, please write the abbreviation of the name of the circle, for example, “KMPSUJ”. Additionally, please provide the abbreviation of the name of the institution where you study. Using the previous example, it would be “WFAIS UJ”. Please provide your response in the format of f"{circle}, {faculty}" e.g. “KMPSUJ, WFAIS”.

What are Biosciences?

Biosciences are all the sciences directly related to biology, such as botany, biochemistry, bioengineering, bioinformatics, medicine, etc.

Where should I report an error in registration?

Please write to us at our official email address:

When will I receive a confirmation email for my registration?

Confirmation emails should arrive within a few minutes of registering, although sometimes we have technical difficulties and the email may arrive after about a day. If the participant does not receive a confirmation email within 24 hours, please contact us by email at

What is the CC BY-SA 3.0 license?

By sharing the abstract/description under this license, we will be able to release our abstract book and conference proceedings under a license that allows for free copying while requiring attribution and maintaining the free license. At the same time, this reduces our problems with copyright, as a student organization we do not have a legal personality.

Details can be found at the Creative Commons – Attribution-ShareAlike 3.0 Unported – CC BY-SA 3.0 link.

Can I change the information, I provided in the registration?

Yes, please send us the description of desired changes at our email

Conference fee

How much does it cost to attend the conference?

To attend our event in-person and receive lunches, coffee breaks, and conference merchandise, you must pay a fee of 20 PLN. Additionally, there will be an opportunity to purchase tickets to the JU Botanical Garden during our organized trip on the first day of the conference at a 75% discount (for 2 PLN, a valid student discount ID is required).

Is there a fee to attend the conference online?

No, both passive and active participation in the online form is free.

How do I pay the conference fee?

To be announced.

Are there any additional fees?

There will be an opportunity to purchase tickets to the JU Botanical Garden during our organized trip on the first day of the conference at a 75% discount (for 2 PLN, a valid student discount ID is required). This trip will take place immediately after the keynote lecture on May 11 at 10:00 am at the Botanical Garden.

Will I receive an invoice for the conference fee?

To be announced.

Participation in the conference

Do I need to be a student/Ph.D. student/employee of JU?

No, active participation is open to all students and PhD students from all universities worldwide, as well as high school students from around the world. This group can also participate passively in-person, with access to lunches, merchandise, and coffee breaks. However, passive participation in the online form is available to everyone, including through live streaming on our Facebook fan page.

Why are some descriptions in Polish and some in English?

These are the same descriptions translated into two languages for the convenience of readers. The entire conference will be conducted in English. There is an obligation to present lectures and poster presentations in English. This is intended to teach young scientists how to present their research at international conferences, so please approach it calmly. Language proficiency will not be evaluated, and all attendees will be understanding, as this event is for learning how to present scientific work at such conferences.

Where will the conference take place?

With a few exceptions, the entire event will take place at the Faculty of Physics, Astronomy, and Applied Computer Science at JU. Inside the building, our volunteers will be waiting for you, who will show you the way to the auditorium where the presentations will take place. In addition, on the first day of the conference (11.05.2023), the first keynote lecture will take place at the JU Botanical Garden, after which a tour of the garden is planned. On some days, there will also be integration events, about which registered participants will receive email information about the location and time.

Why is the RKN logo everywhere?

The JU Scientific Circles Council co-finances our conference. For this reason, objects paid for with money obtained from this institution bear its logo.

Presentations and Posters

Does a presentation/poster have to be based on original research?

No, it can also have a review (summarizing the latest research results from the literature) or popular science character. However, proper citation and use of others’ work should be maintained (information about the source should always be provided: title, author, year of publication, place of publication, and materials should be used according to the license specified by the author of the material).

What will the poster session look like?

It will be announced soon.

Can both a presentation and a poster be presented?

There will be such a possibility if there are not too many participants. However, in the case of a large number of abstracts submitted, we will limit the presentations to one per person. Additionally, these two presentations cannot contain the same information (although one can be a continuation of the other).

How many people can present one presentation?

A maximum of 3 people, but all must register separately with the same abstract and a note in the “Comments” field about the joint presentation, where the names of co-authors will be listed.

How many people can present one poster?

One poster can be presented by one person.

Who bears the cost of printing the poster?

The participant is responsible for independently paying for the printing and bringing the poster to the poster session. The organizers will prepare special racks for posters.

Do you have to attend all presentations?

Of course, it is not mandatory, but it will be frowned upon if someone is only at their own presentation.


When will the book of abstracts be available?

At the latest, a few days before the conference begins. The book of abstracts will only be issued in a remote form to save paper.

Can a chapter be written for the post-conference publication?

Yes, details will be announced in an email to registered participants after the conference.

When and where will the post-conference publication be available?

The post-conference publication will be available no later than the end of September 2023. The publication will be posted on our website and in the Jagiellonian University Repository.

When will the certificates be issued?

By the end of July 2023 at the latest. If necessary, we can issue individual certificates earlier. In such a situation, please inform us by email at All certificates will be issued electronically to save paper. In many cases, this is also a facilitation for participants who will attach these certificates to scholarship applications, etc.


How much of this page was written using ChatGPT?

The entire page.

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